Executive Assistant / Office Manager
Job Title: Executive Assistant / Office Manager
Location: Amsterdam, Netherlands
Department: Marketing and Client Relations
Reporting to: Head of UK EAs with a dotted line to the Fund Marketing Sales Director
ICG Summary:
ICG (Intermediate Capital Group) is a FTSE-listed, FCA-regulated alternative asset manager creating sustainable value by partnering with ambitious businesses. We have over 30 years’ history and today we manage $ of assets and invest across the capital structure. The firm employs 575 people in 15 countries around the world and is well positioned for growth and benefits from the long-term trend of increased demand for alternative investments.
To make the most of your career at ICG, you will be inquisitive, self-motivated, engaged, collaborative and agile. ICG is a place where we are all dedicated to achieving common goals.
Our teams describe ICG as ambitious, collaborative, empowered, entrepreneurial, professional and acting with integrity. We translated these attributes into a core set of values and, together with our purpose, this represents who we are today and whom we aspire to be tomorrow.
For three decades we have been constantly striving for excellence in all aspects of our business. Whether that is through the people who join us, how we support and develop them throughout their career, and the culture we create and live in. It is also evident in the role we play in society through the investments we make, our charity work and what we stand for.
We relentlessly pursue our ambition to provide an inclusive and diverse environment where everyone has plenty of opportunities to contribute, succeed and be themselves.
Position Summary:
As an experienced EA, you will be supporting a small group of Senior Directors across different teams in Amsterdam and Europe. The Global EA team consists of 40 employees situated between London, Europe, Middle East, Asia Pacific and North America. EAs work together supporting Senior Directors across the business and onboarding new joiners. Everyone is highly experienced and has a strong connection to the company, within the EA team and business areas they support. There is a collaborative and hardworking quality output ethic in the team. The core responsibilities of the role are diary, travel, expenses and business support. EAs coordinate with an external travel company to organise travel.
Primary Responsibilities:
The responsibilities of the role include, but are not limited to:
Extensive calendar management, coordinating schedules, internal and external calls and meetings
Arranging national and international travel and itineraries
Organising team and business area events including lunches and dinners
Business assistance including formatting and working on documents, spreadsheets and presentations
Extensive email, video conference (MS Teams) and phone liaison externally and internally
General EA duties include completing expenses, onboarding new joiners and taking actions
System and data management support including updating the HR system with absences and holidays, updating contacts and system filing
Ad hoc duties as required including support and cover for other EAs
Key Requirements/ Qualifications:
Demonstrable extensive EA / Office Manager experience supporting at Senior Management/Managing Director level working within banking, financial services, or commercial industry.
Technical
Advanced Microsoft Office skills including Outlook, Word, Excel and PowerPoint
Fluent written and verbal Dutch and English
Individual
Excellent organisational skills, flexibility, and ability to multitask
Ability to work independently, effectively and remain calm under pressure
Excellent interpersonal/communication skills with a positive helpful attitude and teamwork skills
Accuracy and attention to detail whilst working to meet strict deadlines
Complete understanding of confidentiality issues and use of discretion
Reliable, trustworthy and respected
Professional and a quick learner
ICG will provide equal employment opportunity to all employees and applicants for employment. No employee will be discriminated against in hiring or employment because of race, colour, sex, age, disability, religion, national origin, marital status, sexual orientation, gender identity and/or expression, ancestry, military status, genetic information, or any other basis protected by applicable federal, state or local law.
