Huis Administration

Management Assistent (0,8 fte)

Eindhoven

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Eindhoven North Brabant nl

Beschrijving

Job description

For the Planning & Support Center (PSC) team, consisting of three employees, we are looking for a fourth colleague who wants to help build professional services within an informal, personal culture. We attach great importance to customer focus, learning ability and cooperation.
The PSC team is part of the Student Facilities division, which in turn is part of the Education & Student Affairs Department (ESA). ESA also includes the divisions of Central Student Administration, Policy, Advice & Projects, and Teacher Support & Quality Assurance.
ESA is the central service point for prospective and enrolled students at Eindhoven University of Technology. ESA provides a range of services, such as enrolling students, assisting with study choices, providing training, career guidance and study-oriented language instruction in English and NT2.

We are looking for a Management Assistant for the managers of ESA’s four divisions.

What will you do?

As a Management Assistant, you are at home with arranging all secretarial and administrative support in the broadest sense of the word for the four Management Team members. Your duties within the PSC team are as follows:

You are mainly involved in planning and organizing various consultations, such as team meetings, bi-laterals, annual interviews, job interviews, evaluations, and assessments. You manage agendas and maintain Outlook lists.

You are the support at various chain meetings and the University Council committee. You plan the meetings, create the agenda, send invitations, and take minutes. You are also responsible for keeping the MS Teams environment up-to-date. In addition, you support the secretary to the Student Advisory Body and the Joint Program Committee with planning meetings.
You organize social events for different teams. Arranging catering, ordering gifts, reserving rooms, and placing orders via i-procurement are tasks done with ease.

You will support your PSC colleagues in their work, such as processing student requests for financial support and facilities and scheduling trainings, courses and workshops delivered by the Career & Professional Skills and Language Center teams. Work includes creating schedules, reserving rooms, managing the flexible pool of trainers and handling invoices.

Within the team there will be a division of labor (first and second in charge within this set of duties), with the principle being that you can substitute and help each other.

Job requirements

Who are you?

You are an energetic and positive person who enjoys working in a team. You enjoy working to promote a good working atmosphere and are up for a chat and a joke.

You enjoy communicating with various customers and find it a challenge to offer them the best possible service. You do this in both Dutch and English.

For you, delivering quality and results is paramount, and you work in a planned and structured manner. You anticipate the work ahead and are a go-getter.

You can perform under pressure, remain flexible and can prioritize.

You have at least a completed MBO (vocational) education and have a solid knowledge of MS-Office.

Conditions of employment

A challenging position within an international yet personal university. You are in the center of the student community, on a green campus, within walking distance of the central station. Besides beautiful architecture, you will find varied workplaces and excellent sports facilities. In addition, we offer you:

A monthly salary between € 2,471.00 and € 3,336.00 for full-time employment, depending on your knowledge and experience (salary scale 7 Dutch Universities Collective Labor Agreement).

In addition to vacation pay, a year-end bonus of 8.3% (13th month)

Working hours by mutual agreement for optimal work-life balance and favorable leave arrangements (41 leave days based on a 40-hour work week).

Hybrid working is possible, but we think it is important that you work at least 50% of your time on campus and are flexible in this. We think this is important for team spirit, cooperation and to get a feel for our organization and what is going on.

Room for your talent with advancement opportunities and excellent development prospects.

Partially paid parental leave, compensation for commuting expenses, working from home and internet (net €25 per month) and a generous employer contribution to the favorable ABP pension plan.

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